In today’s modern work environment the biggest and the most pressing challenge, is to maintain a work-life balance. It is hard sometimes to draw the line between our career and personal lives when the lines blur so much with our own work. In order to be your best at work it is important to find balance in your career and personal life. We have a few tips to help you work through the struggle of balancing your personal and work life together.
Defining personal boundaries with your workplace, both physically and mentally, will allow you to know when to shut off both your mind and work phone. You need to be clear about your daily job responsibilities. Get yourself from those non-priority tasks which will automatically free your time for your personal activities too. Adopting a team collaboration tool, can help you consolidate all your tasks into a centralized system, making it easy to track those important tasks and prepare a successful work-life balance accordingly.
When you’re away from work, be away from work. This is one of the hardest things for entrepreneurs to do, but it’s so important. When it’s time to stop working, I encourage you to shut down your computer, close the office door, and step away, both physically and mentally. That means no compulsively checking your email on your phone when you should be relaxing with your family! Make the decision to be present in the moment and enjoy your life.
Most of your daily personal activities are common, however creating a daily schedule for such activities becomes important, if you want to maintain a proper balance while performing them at work. For instance, if you are a social media fanatic, schedule time to browse those sites during specific time of the day, possibly during breaks. This will avoid distractions while you at work, as well as, enjoy your personal life too.
Busy is really code for “that’s not important to me right now.” So every time you want to say, “I’m too busy,” replace it with “that’s not important to me right now.” Once you do that, I guarantee it’ll be a lot harder for you to say no to the experiences, people, and events that contribute to a harmonious work-life balance, because you know how important they are.
When you are under some pressure, whether in your personal life or professional life, ask for help from your colleagues, family and friends. Realizing you need help and your willingness to ask can help in times of crisis in your life and give you a better direction.
Learning to say ‘No’ can be one of the most effective ways to maintain harmony. Be polite in your gesture but be firm. Committing to more work than you can possibly do will lead to stress and this can hamper your personal life. Commit only to what you can comfortably do. Always remember that you can lead a successful life only when you have stability, both in your personal and professional life and are able to well balance it.
Brenda Sheaffer November 21st, 2017
Posted In: blog
Setting goals is something we’ve all done. It may come easier to some, but we could still use a little help when it comes to achieving goals. Here are a few tips for setting goals, staying on track and how to achieve them.
A well thought out plan will give you direction and structure. Make a plan and make sure you write down what you want to achieve and your timeframe. The physical act of writing down a goal makes it real and tangible. Allow ample time so you can break down your big goals into smaller ones that are achievable on a weekly basis. Whether it’s a long-term or short-term plan, make it detailed and try to stick to it. Good intentions will always give you good focus.
Make your goals specific. Vague goals make it difficult to stick to and will set you up for failure.
Focusing on goals which you can accomplish in the short-term is the motivating factor. Visualizing success can help you stay motivated during challenging times, see the bigger picture and not give up on your goals or yourself!
Give yourself a break from working on these goals occasionally. Taking a little bit of a break from your goals can be helpful. It allows you to refresh your perspective and not burn out. Take time to bounce back.
Set goals that relate to the high priorities in your life. Without this type of focus, you can end up with far too many goals, leaving you too little time to devote to each one. Goal achievement requires commitment, so to maximize the likelihood of success, you need to feel a sense of urgency.
You may ask or receive feedback and criticism that can sometimes be distractive. Believe in yourself and what you are capable of. Criticism can knock you off your career journey. But other times it can be invaluable career advice and actually help you to make you do the task at hand better. Listen carefully and respond in a positive fashion. Sometimes it can inspire you. Most times, it’s about how you accept it. Make honest targets, stay focused on your plan and reach high.
When you need to simplify your business so you can focus on your goals, The Office Quarters has the answer. It’s easy, just share your business goals with us and we’ll map out the workspace plan to get you there.
Brenda Sheaffer October 24th, 2017
Posted In: blog
Motivation is your fuel for your start up and your team runs on it. It’s not always easy to get your team motivated. Startup employees can get tired and burned out and it’s not always easy to work in a fast-paced environment. While there are always those that love to work, sometimes too much, don’t expect to motivate burned out workers with more work.
It’s an exciting time when you have a start-up team and you’re ready to grow your business. How do you create a fun and collaborative environment? Motivation has to be a constant priority and tone, focused more on the positive emotional and internal needs of a person, rather than their opportunity to simply make more money. Below are a few tips to help achieve just that.
Regular meetings with team members on a consistent basis is one of the easiest ways to keep a startup team motivated. Staying on the same page is crucial to success. Create an environment where every member can effectively communicate their ideas and suggestions. This environment also gives the team the opportunity to get to know each other and bond over time. Make sure you take this time to listen carefully and that everyone feels heard.
Every professional expects to be treated with respect, you have to give respect in order to get it in return. Show your team respect by your words and actions. This will show that you value their role. Positive social interactions with fellow team members lead to improved job satisfaction and motivation. Be sure to recognize and celebrate individual achievements, large and small, in front of the whole team, people feel wonderful about themselves. They feel more competent and eager to repeat the success or take on additional responsibility.
Always say “Thank You”. It’s amazing how a small gesture of gratefulness can brighten someone’s day when you least expect it. It’s always nice to hear and appreciation costs nothing but it will bring back incredible results.
Brenda Sheaffer September 19th, 2017
Posted In: blog
There are many of us that some meetings are a waste of time because they take up valuable time that could be spent far more productively. This is unfortunate because a well-run meeting can be effective in keeping everyone informed, engaged, and ready to contribute to the growth and success of your business. Below are a few tips to achieve just that.
Every meeting should include a brief and clearly defined objective before ever getting scheduled and everyone attending the meeting should clearly understand this end goal. Having a goal gives the meeting a direction and purpose.
Each meeting should have a start and end time. Having an open ended time frame deters others who have a tight schedule to not want to show up. Honor everyone’s time and implement an outlined schedule of the meeting and stick to it. Whenever possible, schedule shorter meetings. It can surprise you how much one can accomplish when there is a timeline in place.
If you expect to have productive discussions on any particular topic, or you’re looking for input or solutions, provide the material in advance to everyone, so they have time to prepare and are ready to go at the meeting.
Keep control of the meeting. There are many people that will talk endlessly on a topic and take the meeting off schedule or bring up unrelated topics that need not be discussed at this time. Don’t let them. When someone brings up an issue that is not on the agenda, politely ask the person if he or she would like to defer the rest of your agenda to another day and replace it with this new topic or would it be okay to convene a new meeting on the new topic.
Lastly, keep the invite list short. A smaller group can be more productive rather than inviting a whole department and finding it difficult to stay on topic.
Following these tips in your meetings will help you achieve your goals and keep your attendees engaged. In addition to these tips, the right kind of environment can make your meetings more effective. Our board rooms at The Office Quarters have all the amenities you need to run an effective meeting. We will provide you with the technical and administrative support you need to run a great meeting.
Brenda Sheaffer August 24th, 2017
Posted In: blog
Who is the gatekeeper for your business? When your clients and customers call, who greets them on the phone? The reality is that the phone contact is the first impression your customers and clients get of your organization and you want that impression to be as positive as possible. It’s so important that you maintain high levels of quality and customer attention when it comes to your business phone line. Answering calls promptly, having a friendly voice and transferring customers where they need to be is all part of giving great phone customer service.
Call answering services are the cost effective and efficient solution for giving your business that professional image your client is looking for when they call you. Below are some helpful tips and benefits of using a temporary answering service.
There are multiple reasons why you may need an answering service. The most obvious is the money you can save. If you don’t have a physical location for your business, an answering service is ideal to give your business added exposure without having large overhead or any additional expense on equipment.
Spend more time on what matters. Reduce distractions and continue to grow your business without the stress of answering every call if you should find yourself in an important client meeting or spending time away on vacation with family and friends.
Missing a call can be disastrous, especially if you are working to secure new leads. You don’t want to miss a possible sale. Callers never have to listen to a ringing phone, long wait times or unanswered calls and you never have to be concerned about missed opportunities. With an answering service, all incoming calls are answered and your callers get through to a personalized and professional greeting immediately before they choose how they’d like to direct their own call. After hours, calls transfer to voicemail with voicemail to email feature enabled.
Work remotely from anywhere, have your call answered and transferred to you directly. Give your clients and potential customers the option to either speak to you directly or opt to leave a voicemail that you can refer back to later.
A professional, organized response on the phone shows your business can meet a caller’s needs and helps to establish your authority in your industry. The Office Quarters is ready to help you with this service and many other options to help grow your business.
Brenda Sheaffer July 23rd, 2017
Posted In: blog