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    Motivation is your fuel for your start up and your team runs on it. It’s not always easy to get your team motivated. Startup employees can get tired and burned out and it’s not always easy to work in a fast-paced environment. While there are always those that love to work, sometimes too much, don’t expect to motivate burned out workers with more work.

    It’s an exciting time when you have a start-up team and you’re ready to grow your business. How do you create a fun and collaborative environment? Motivation has to be a constant priority and tone, focused more on the positive emotional and internal needs of a person, rather than their opportunity to simply make more money. Below are a few tips to help achieve just that.

    Regular meetings with team members on a consistent basis is one of the easiest ways to keep a startup team motivated. Staying on the same page is crucial to success. Create an environment where every member can effectively communicate their ideas and suggestions. This environment also gives the team the opportunity to get to know each other and bond over time. Make sure you take this time to listen carefully and that everyone feels heard.

    Every professional expects to be treated with respect, you have to give respect in order to get it in return. Show your team respect by your words and actions. This will show that you value their role. Positive social interactions with fellow team members lead to improved job satisfaction and motivation.  Be sure to recognize and celebrate individual achievements, large and small, in front of the whole team, people feel wonderful about themselves. They feel more competent and eager to repeat the success or take on additional responsibility.

    Always say “Thank You”. It’s amazing how a small gesture of gratefulness can brighten someone’s day when you least expect it. It’s always nice to hear and appreciation costs nothing but it will bring back incredible results.

    September 19th, 2017

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    There are many of us that some meetings are a waste of time because they take up valuable time that could be spent far more productively. This is unfortunate because a well-run meeting can be effective in keeping everyone informed, engaged, and ready to contribute to the growth and success of your business. Below are a few tips to achieve just that.

    Every meeting should include a brief and clearly defined objective before ever getting scheduled and everyone attending the meeting should clearly understand this end goal. Having a goal gives the meeting a direction and purpose.

    Each meeting should have a start and end time. Having an open ended time frame deters others who have a tight schedule to not want to show up. Honor everyone’s time and implement an outlined schedule of the meeting and stick to it.  Whenever possible, schedule shorter meetings. It can surprise you how much one can accomplish when there is a timeline in place.

    If you expect to have productive discussions on any particular topic, or you’re looking for input or solutions, provide the material in advance to everyone, so they have time to prepare and are ready to go at the meeting.

    Keep control of the meeting. There are many people that will talk endlessly on a topic and take the meeting off schedule or bring up unrelated topics that need not be discussed at this time. Don’t let them. When someone brings up an issue that is not on the agenda, politely ask the person if he or she would like to defer the rest of your agenda to another day and replace it with this new topic or would it be okay to convene a new meeting on the new topic.

    Lastly, keep the invite list short. A smaller group can be more productive rather than inviting a whole department and finding it difficult to stay on topic.

    Following these tips in your meetings will help you achieve your goals and keep your attendees engaged. In addition to these tips, the right kind of environment can make your meetings more effective. Our board rooms at The Office Quarters have all the amenities you need to run an effective meeting. We will provide you with the technical and administrative support you need to run a great meeting.

    August 24th, 2017

    Posted In: blog

    Who is the gatekeeper for your business? When your clients and customers call, who greets them on the phone? The reality is that the phone contact is the first impression your customers and clients get of your organization and you want that impression to be as positive as possible. It’s so important that you maintain high levels of quality and customer attention when it comes to your business phone line. Answering calls promptly, having a friendly voice and transferring customers where they need to be is all part of giving great phone customer service.

    Call answering services are the cost effective and efficient solution for giving your business that professional image your client is looking for when they call you. Below are some helpful tips and benefits of using a temporary answering service.

    There are multiple reasons why you may need an answering service. The most obvious is the money you can save. If you don’t have a physical location for your business, an answering service is ideal to give your business added exposure without having large overhead or any additional expense on equipment.

    Spend more time on what matters. Reduce distractions and continue to grow your business without the stress of answering every call if you should find yourself in an important client meeting or spending time away on vacation with family and friends.

    Missing a call can be disastrous, especially if you are working to secure new leads. You don’t want to miss a possible sale.  Callers never have to listen to a ringing phone, long wait times or unanswered calls and you never have to be concerned about missed opportunities. With an answering service, all incoming calls are answered and your callers get through to a personalized and professional greeting immediately before they choose how they’d like to direct their own call. After hours, calls transfer to voicemail with voicemail to email feature enabled.

    Work remotely from anywhere, have your call answered and transferred to you directly. Give your clients and potential customers the option to either speak to you directly or opt to leave a voicemail that you can refer back to later.

    A professional, organized response on the phone shows your business can meet a caller’s needs and helps to establish your authority in your industry. The Office Quarters is ready to help you with this service and many other options to help grow your business.

    July 23rd, 2017

    Posted In: blog

    Even the smallest object could prove to be the biggest hazard and it’s important to be safety oriented in the workplace as failure to adhere to certain rules and regulations can cause lots of damage. It’s true that slips, trips and falls make up the majority of workplace injuries and as the solutions are generally cost-effective, it’s important to make a conscious effort to implement them.

    Injuries in the workplace are costly and while it is nearly impossible to prevent every single exposure and injury in the workplace, it is important to be proactive and the most common issues and make sure solutions are in place.

    There are times that you may feel unsure about a particular job you may be asked to do. A worker should always check with his supervisor if he is unsure about the task at hand or if he feels that doing that task will expose him to danger.

    Falling asleep is one of the most common areas where injuries occur. Being awake and alert all the time while at work will prevent accidents from happening at work. Get up and walk if you need to stay alert or have that extra cup of coffee if needed. A great idea would be to get together with colleagues for possible lunch walks to keep active and stay healthy and alert.

    Some jobs require certain dress codes. Never take safety to chance, always go to work with the proper dress code to avoid any possible accidents.

    Know where emergency exits are at all times. Some work places conduct emergency drills to make sure their employees know what to do in cases of emergencies so as to avoid accidents, make sure you participate.

    There are jobs that take higher risks. Never take a high risk job for which you have not been trained for.

    It’s important to keep your work area clean and organized. People decide that have too much on their plate to be able to deal with something efficiently beforehand, leaving potential profits and clients on the table.

    Accidents may be inevitable, it’s not always going to be possible to prevent them effectively. These are just a few steps that can go a long way to ensure the possibility of an accident occurring or significantly reduce them. Safety begins with you.

    June 21st, 2017

    Posted In: blog

    We’re sitting an average of 9.3 hours or more a day, and this lack of activity has been linked to health problems like obesity, diabetes, and heart disease. Staying motivated at work can be hard at times. However, there are ways that you can be fit and keep your job.

    Adjustable desks are great. By using a desk that adjusts between standing and sitting, you can eliminate some of those deadly sitting hours, but still relax when you need it. A standing desk can also help you with your concentration, keep you more focused.

    Sometimes we can become consumed by our computer screens. Leave a note in your workspace or set an alarm on your phone to remind yourself to get up at least once every hour, even if it’s just to take a stroll to a co-worker’s cubicle to say hello. Spend about 5 minutes stretching your back, neck, arms and legs. This will give you an extra boost and can help increase productivity once you return to your desk. A great excuse to get up and moving is to fill up your water bottle several times a day. Increasing your daily water consumption gives you more energy and helps you feel less sluggish.

    Consider a one on one walking meeting rather than sitting behind a desk or in a conference room. Take phone calls while standing. Schedule walks during your breaks. If you drive to work, park farther away, take stairs rather than escalators and elevators.

    Don’t skip the most important meal of the day. A good breakfast will start your day off right and keep you on track. Eating shortly after you wake up will help boost your metabolism. If you’re short on time with limited breaks, be sure to keep some healthy snacks and fresh fruit at your desk so you are not tempted to hit the vending machine. A food journal is a great idea to help keep you accountable.

    Exercising can be more fun when done with a friend or two. Find someone who also is trying to make fitness part of their lifestyle. The key is to check in with this person and hold them accountable for their fitness goals and in turn they will do the same for you. A friendly competition with coworkers is always a fun way to get everyone motivated.

    There is no reason not to prioritize your health, no matter how busy you are. Being healthy is a win-win; it gives you more energy, so that you can be more productive, feel great, and have more of everything in life.

    May 21st, 2017

    Posted In: blog

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